This page will provide information on how a business can conduct contracting with government agencies before, during, or after a hurricane or other natural disaster.
However, at a minimum you must be registered in the Federal Systems Award Management (SAM) and the State of Texas Centralized Master Bidders List (CMBL) either pay or Texas Historically Underutilized Business (HUB). See our tabs on Federal Govt Contracting and Texas Govt Contracting. Then do the Disaster Contracting.
Before You Start:
Have your System For Awards Management (SAM) completed and current.
Know your North American Industry Classification System (NAICS) codes. At a minimum if you want to do disaster work, have 624230 - Emergency and Other Relief Services listed in your SAM profile.
If you are trying to get State of Texas contracts, you need to know your National Institute of Governmental Purchasing (NIGP) Commodity Book codes.
Registering does not mean you will get a contract, you have to market your company! This includes researching for contracts on FedBizOpps, the State of Texas Electroinic State Business Daily (ESBD), and the ACPAC Bid-Service.
Make sure you enter the data the same in all the various registrations. Use the same company name, address, numbers, e-mail and web addresses. This will make it easier for government agencies to cross check your information.
The System For Awards Management (SAM) is the base registration for all federal databases. This has to match the information you submit to the IRS and Dun and Bradstreet.
The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act)
Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act)
The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) is a United States federal law designed to bring an orderly and systemic means of federal natural disaster assistance for state and local governments in carrying out their responsibilities to aid citizens. Congress's intention was to encourage states and localities to develop comprehensive disaster preparedness plans, prepare for better intergovernmental coordination in the face of a disaster, encourage the use of insurance coverage, and provide federal assistance programs for losses due to a disaster.
This is the federal law used by FEMA and other agencies during Disaster Relief and Emergencies.
Federal Disaster Contracting
System for Awards Management (SAM) - Disaster Relief Information SAM has a location to register "Disaster Relief" information. You must log-in using your individual USERID and PASSWORD at: http://www.sam.gov
Once you are logged-in, along the left side you will see “Register/Update Entity”. Click there and select the appropriate drop down description of your company. Click on the desired Entity from the “Entity List” box, and the details will show up under the “Registration Details” box. Click on “View” at the bottom of this box. Along the left side you will see "Assertions”, click this. You will be able to enter your Bonding Levels and the Geographic Area that you want to operate in.
The information will appear on the SAM search page as "Disaster Relief Information" in the "Assertions" block, and will be included in the SAM Disaster Relief Registry.
Federal Emergency Management Agency (FEMA) - Basic Registration
https://www.fema.gov/about-industry-liaison-program To do business with FEMA you must not only have completed your SAM registration, but must register with FEMA using their Vendor Profile. Read the attached file "How to do Business with FEMA" before registering with the various FEMA sites.
Complete the following steps:
Step 1: Register with System for Awards Management (SAM) Your company must be registered with SAM before doing business with FEMA.
NOTE: As a PTAC recommend that you complete the Disaster Response portion and accept credit cards.
Step 2: Voluntary Submission of the Vendor Profile Contact the FEMA regional support staff via email at FEMA-Industry@fema.dhs.govto request a vendor profile or download the form below. The Vendor Profile Form serves as supplemental market research for the agency. Information supplied should not be proprietary or sensitive in nature. Please be specific about how your products and/or services can support FEMA’s mission. Submission of the Vendor Profile Form does not imply a guaranteed meeting or contract award.
Step 3: Complete and return the Vendor Profile Upon receipt of the Vendor Profile, complete and return the profile to the FEMA Industry email account at FEMA-Industry@fema.dhs.gov. This is the most expedient way to have your profile information posted for review by acquisition officers.
Step 4: Verify receipt of the Vendor Profile Once a vendor profile has been processed, the vendor will receive confirmation of receipt. Please allow 24 - 48 business hours to input profile information. The registration process captures your company's information and service offering to help FEMA program offices and contract professionals identify potential vendors for disaster recovery efforts.
Types of Meetings Currently Offered:
Topical Educational Sessions (TES) – These sessions will be periodically offered virtually to provide mission specific information relative to various FEMA programs
Industry Days – Will be posted on FBO.gov as applicable to program requirements
Contracting Opportunities –You are encouraged to visit the following websites to identify such opportunities:
Federal Business Opportunities -Free web-based portal which allows vendors to review Federal Procurement Opportunities: https://www.fbo.gov/
DHS Advance Acquisition Planning System: Monitor the forecast of DHS contract opportunities at DHS Advance Acquisition Planning System: http://apfs.dhs.gov/
The vendor profile form can serve as supplemental market research for the agency. Information supplied should not be proprietary or sensitive in nature. Please be specific about how your products and/or service can support FEMA’s mission.
Submission of the vendor profile form does not place you on a preferred list of vendors to be considered for procurements. FEMA does not maintain such a list. The form is used to assist in secondary market research and is voluntary.
FEMA does not charge any company a basic registration fee. There are companies that replicate services of Federal Government entities and there are typically fees associated with their services. Most Federal Government services, if not all, are free of charge. Always make it a practice to reach out to the appropriate Federal agency first to inquire about the validity of the service, specifically if a fee is associated with it.
DHS and FEMA uses MATOCs and IDIQs and this website provides information on large business Prime Contractors who are interested in subcontracting with small, small and disadvantaged, women-owned small, HUBZone-certified, 8(a), veteran-owned small, and service-disabled veteran-owned small businesses that have contracts with FEMA and DHS.
FEMA is no longer hosting the Debris Removal Contractor Registry in an effort to streamline the Federal government enterprise structure. To replace this capability, you may use the contractor registry at SAM.gov hosted by the United States General Services Administration at the link provided below. SAM.gov provides a similar service to that provided by the Debris Removal Contractor Registry: contractors may register their business information on the site, including capabilities and locations served, and those seeking assistance from companies providing debris removal services may search for such companies on SAM.gov.
The Corps of Engineers has developed a contractor registry to assist with their disaster response mission. The Corps of Engineers uses its engineering and contracting capabilities to support FEMA and other Federal, State, and local government agencies in a wide variety of missions during natural and man-made disasters.
The information provided will be used by Corps of Engineers offices that are looking for specific goods or services during emergencies. Submission of information is voluntary. Information will be considered For Official Use Only within the Federal government. Submission of information to this registry DOES NOT expressly or implicitly commit the Federal government to procurement of products or services.
Prior to registration, the contractor must have an active SAM registration.
Contractors can register for Hurricane related work with the Army Corps of Engineers Fort Worth District at:
Like other State Agencies, the Texas Forest Service uses the Centralized Master Bidders List (CMBL) to search for services, equipment, etc. They recommend any vendor make sure they have a current registration if they are attempting to sell to the State of Texas.
The SBA supports businesses, as well as individual homeowners and renters with disaster assistance loans. This includes the Military Reservist Economic Injury Disaster Loan (MREIDL) program.
As a disaster victim, you may now apply for disaster loan assistance at your own convenience through the Electronic Loan Application (ELA). The ELA simplifies the application process and speeds delivery of assistance to you.
The ELA allows anyone with damages to their home or business resulting from a declared disaster to apply for disaster loan assistance. Homeowners and Renters can apply for damages to their home, personal property, and vehicles. Businesses can apply for damages to their real estate or business contents and for economic losses.
To speed the process you need to register at the SBA Disaster website:
SBA Disaster Loans Fact Sheet - Three Step Process
This provides information on how to apply for SBA low-interest, long-term disaster loans to businesses of all sizes, private non-profit organizations, homeowners, and renters to repair or replace uninsured/underinsured disaster damaged property. SBA disaster loans offer an affordable way for individuals and businesses to recover from declared disasters.
Ever Wonder Where Insurance Contractors Get Their Vendors - CONTRACTOR CONNECTION
Crawford Contractor Connection:
When a disaster hit, many companies and individuals do have insurance.
When they contact their insurance company they will usually provide a list of preffred vendors. So, where do they get the list?
Contractor Connection is the vendor that most major insurance companies use - USAA, National, MetLife, Hartford, etc.
You will have to register with them and then pay a fee to be registered as a vendor, similar to Angie's List. As shown on their website: "Join Contractor Connection’s network of over 5,000 contractors, and you’ll be able to build your custom profile outlining the areas of service you will cover and what commercial or residential trades you can provide for insurance and consumer services. We are not a franchise organization; therefore costs are minimal to join our network. After the initial application fee, you only pay fees for work you perform, which we consider our "pay as you grow" approach. Once activated, you will receive new referrals that come from insurance claims and consumers interested in home repair and remodeling. Both are managed through our system for work quality, customer service and estimate accuracy."
This provides information on the Contractor Connection program and what is required to become registered with them.
Craigs List - Hurricane Harvey
In attempt to offer another option if you don't want to wait for a federal or state contract, search Craigs List. We offer no guarentees and you are own your own, but it is a method to work and possibly get paid. Make sure you take credit cards.
However, it could possibly give you leads to a real contract, since the companies listed must have some method of getting paid from someone. Again, this is just another avenue to consider - REPEATING not endorsing this method, but making you aware.