This page will provide information on how a business can conduct contracting with government agencies before, during, or after a hurricane or other natural disaster.
Before You Start:
Have your System For Awards Management (SAM) completed and current.
Know your North American Industry Classification System (NAICS) codes. At a minimum if you want to do disaster work, have 624230 - Emergency and Other Relief Services listed in your SAM profile.
If you are trying to get State of Texas contracts, you need to know your National Institute of Governmental Purchasing (NIGP) Commodity Book codes.
Registering does not mean you will get a contract, you have to market your company!
Make sure you enter the data the same in all the various registrations. Use the same company name, address, numbers, e-mail and web addresses. This will make it easier for government agencies to cross check your information.
The System For Awards Management (SAM) is the base registration for all federal databases. This has to match the information you submit to the IRS and Dun and Bradstreet.
Federal Disaster Contracting
FEMA Disaster Contracting with Local Vendors - Various Locations
The purpose of the program is to provide information to business located in a declared disaster area on contracting with FEMA. This will mainly consist of learning how to:
Register with Dun and Bradstreet for a contractor DUNS number
Register with the System for Awards Mangement (SAM)
Get on the GSA schedule
Interface with the SBA to obtain small business certifications
Successfully navigate Web sites that contain contracting opportunities for response efforts for Hurricane Ike
System for Awards Management (SAM) - Disaster Relief Information SAM has a location to register "Disaster Relief" information. You must log-in using your individual USERID and PASSWORD at: http://www.sam.gov
Once you are logged-in, along the left side you will see “Register/Update Entity”. Click there and select the appropriate drop down description of your company. Click on the desired Entity from the “Entity List” box, and the details will show up under the “Registration Details” box. Click on “View” at the bottom of this box. Along the left side you will see "Assertions”, click this. You will be able to enter your Bonding Levels and the Geographic Area that you want to operate in.
The information will appear on the SAM search page as "Disaster Relief Information" in the "Assertions" block, and will be included in the SAM Disaster Relief Registry.
Federal Emergency Management Agency (FEMA) - Basic Registration
http://www.fema.gov/doing-business-fema To do business with FEMA you must not only have completed your SAM registration, but must register with FEMA using their Vendor Profile. Read the attached file "How to do Business with FEMA" before registering with the various FEMA sites.
Complete the following steps:
Step 1: Register with System for Awards Management (SAM) Your company must be registered with SAM before doing business with FEMA.
Step 2: Request a Vendor Profile Contact the FEMA regional support staff via email at FEMA-Industry@fema.dhs.govto request a vendor profile or download the form below.
Step 3: Complete and return the Vendor Profile Upon receipt of the Vendor Profile, complete and return the profile to the FEMA Industry email account at FEMA-Industry@fema.dhs.gov. This is the most expedient way to have your profile information posted for review by acquisition officers.
Step 4: Verify receipt of the Vendor Profile Once a vendor profile has been processed, the vendor will receive confirmation of receipt. Please allow 24 - 48 business hours to input profile information. The registration process captures your company's information and service offering to help FEMA program offices and contract professionals identify potential vendors for disaster recovery efforts.
FEMA has established a web-based Debris Removal Contractor Registry (DRCR), specifically for state and local governments to use to identify and pre-qualify available debris removal contractors. You should already be registered with FEMA Vendor Profile prior to completing this. Register at:
The Corps of Engineers has developed a contractor registry to assist with their disaster response mission. The Corps of Engineers uses its engineering and contracting capabilities to support FEMA and other Federal, State, and local government agencies in a wide variety of missions during natural and man-made disasters.
The information provided will be used by Corps of Engineers offices that are looking for specific goods or services during emergencies. Submission of information is voluntary. Information will be considered For Official Use Only within the Federal government. Submission of information to this registry DOES NOT expressly or implicitly commit the Federal government to procurement of products or services.
Prior to registration, the contractor must have an active SAM registration.
Contractors can register for Hurricane related work with the Army Corps of Engineers Fort Worth District at:
As a disaster victim, you may now apply for disaster loan assistance at your own convenience through the Electronic Loan Application (ELA). The ELA simplifies the application process and speeds delivery of assistance to you.
The ELA allows anyone with damages to their home or business resulting from a declared disaster to apply for disaster loan assistance. Homeowners and Renters can apply for damages to their home, personal property, and vehicles. Businesses can apply for damages to their real estate or business contents and for economic losses.
To speed the process you need to register at the SBA and FEMA Disaster websites: