Computerized Bid Matching Services – ACPAC provides a computerized bid matching service to its registered clients via e-mail and in special circumstances by fax. Based on a keyword profile developed for each client that specifically describes the business' goods and/or services, it conducts daily searches to find the RFQ's (Requests for Quote) or RFP's (Requests for Proposal) from various federal, state, and local procurement sites. Those RFQ's and RFP's that are specific to the business are then E-mailed DAILY to the client. This service is contracted through Comtech Management Systems.
This provides information on how the bid matching service works and how ACPAC develops the keywords that are used for your matches.
The following link provides an operating version of the PTAssist Bid Matching web page for a company. The sample provided is the ACPAC - Sample Profile.
This will be what an ACPAC client will see when they register as a client. Not only will this website allow you to view the Bid Matches that you have received for the past month, based on your keywords. You will be able to edit your keywords, search using new words, submit awards, and submit surveys.
This provides an example of what a client will see when they receive their e-mail from ACPAC. They will need to click on their bid-match web link. This web link will not change unless their client number changes. Therefore, it is possible to bookmark this link and go to it at anytime.
This provides an example of what a client will see when they click on their bid-match web link. This provides three weeks of archived bid matches. To View the bid matches in detail click on "View" or "List_All".
After clicking on "List_All", you will see the list of all the bid matches for that day. It will indicate where the RFQ came from and basic information on the bid. Until you click "View", you will not see what keywords were matched to cause the bid match to occur.
In this example, the bid was matched because of the keywords "wood" and "crosstie". Because this is a DLA Bid, with a NSN, it provides the procurement history. Most bid matches provide the name, phone number, and e-mail address for the buyer; which can be used for marketing.
Search the Archives is accessed from the "Bid-Matching" tab. This allows you to input your own keywords to see if they will match a RFQ.
Step #1: Check which databases that you want to search.
Step #2: Leave this blank initially.
Step #3: You can either leave this blank or enter which states you want to search.
Step #4: You can enter words in groups and even select the order they must be in.
Step #5: Search - if you receive more than 20 matches on the same date or over 500 total matches, then you need to restrict the search criteria, by changing the keywords or include a state or federal supply code.
Step #6: When you are happy with the matches, then let us know so we can include them in your profile.